Tech Serivices:Aperture Card Scanning Request for Quotation Request

Aperture Card Scanning Quotation Form

Instructions:

Fill out Form(s) as completely as possible
Print (Landscape for Wide Forms) and Fax to 301-432-4528) or
E-mail to CTS (cts1@cts2000.com)
CTS will Provide a quotation based on the information you furnish to us.

In cases where information is incomplete or missing, CTS, in order to provide a quotation, will make certain assumptions. The more complete your information, the more accurate your quotation will be.

TO:
Computer Technology Services, LLC
P.O. Box 3375, Frederick, MD 21705-3375
Phone: (301)663-0080 FAX: 301-432-4528
E-mail: cts1@cts2000.com
(URL):http://www.cts2000.com

RETURN INFORMATION
Name:
Company or Organization:
Agency:
Street Address:
City,State,Zip:
Phone:
FAX:
WEB site Address (URL):
E-mail:
Project name and Number:
Date:
Customer P.O. #:

General Aperture Card Scanning Questions NOTE: In cases where information is incomplete or missing, CTS, in order to provide a quotation, will make certain assumptions. The more complete your information is the more accurate your quotation will be.
1- VERY IMPORTANT: For what purpose(s) and how do you intend to use the scanned images? For archiving? for editing and updating? Just for viewing? Viewing and printing? With a CAD program? Which CAD program(s)? With a page layout program? Which page layout program(s)? Are the images going to be put on multiple CD ROMs for distribution company wide or to your customers? Please also provide any additional information related to how your scanned images will be used.
2- Which raster file formats can these programs accept and do you prefer? Tiff.GP4, PDF, JPG, CALS.GP4, PCX, BMP etc?
3- Is "Grayscale Scanning" required for photographs and other similar documents?	Yes No
4- Is Color scanning required ?	Yes No
5- Provide the estimated quantities and condition of all cards that will be scanned:
6- Is OCR/ICR (conversion into word processor format) required for text?	Yes No
If so, for which word processor?
Who will perform proof reading and cleanup of these documents?
7- Will "Indexing" (electronic filing by tagging images with desired info) be required and, if so, who will perform this operation?
8- Do you need to edit the scanned images? If yes, do you have or know of the software you will use to do the editing? Name(s) here
9- Which departments will need access to these scanned images? How many users in each department will have access to the scanned images?
10- Do you know how you would like to be able to search/find the scanned images? Describe you current manual filing system(s). Do you find drawings and documents by searching a project name or number, etc., first? How do you do a find for drawings, maps, etc now? (step by step.)
11- Do you want to be able to search the scanned images the same way? If no, how?
12- What, if any database program do you currently use? Is it a Text only Database or an Image Database?
Would you use the same database program for the scanned images?	Yes No
13- Who will perform pre and post scanning hand work such as sorting by size, quality, condition, etc, staple removal, unfolding, repairing and taping of torn and damaged cards, etc, etc?
14- Operating System(s) Currently in use:	DOS Win 3.1 Win NT Win 95 Win Workgroups Unix Other Specifics:
15- Will you continue to use your current operating system(s)?	Yes No
If not, which operating system(s) will you use?
16- Network(s) currently being used? (Be Specific)
17- Will you continue to use your current network(s)?	Yes No
If not, which network(s) will you use?
18- Identify computer types you will use in conjunction with your drawing etc images and files:
19- Deliverable Media: CD-ROM? Tape? etc
20- Will you want to combine different types of files such as CAD files and word-processing files with the scanned images?	Yes No
If so, name them here:

Specific Aperture Card Scanning Questions NOTE: CTS will make assumptions as listed below if questions below are not answered or answered completely.
1- Are all aperture cards punched?	Yes No
2- Are they punched according to a specification?	Yes No
If so, identify the spec. This spec must be provided to CTS before final pricing can be validated. If not, can they be punched by CTS?	Yes No
3- Do you know which file format (e.g. CALS.GP4, or Tiff.GP4, etc) you want your cards scanned into?
4- Is 200 dpi an acceptable resolution? This is generally recommended.	Yes No
If not, what resolution is required?
5- If all aperture cards are punched, are they punched consistently in the same locations with the same information.	Yes No Details:
6- Does the punched information include the drawing size ("A", "B", "C", "D", "E", "F", etc.)?	Yes No
If so, is it always punched in the same column location?	Yes No
7- Are all aperture cards created with the same reduction ratios ("A", "B", "C" =15, "D" = 24, "E" and "F" = 30) globally applied to each size group?	Yes No SOME=%
8- Is the punched information printed at the top of the card?	Yes No SOME=%
9- For un-punched cards is the drawing size (physical size of drawing that was filmed) easily identifiable on the filmed drawing so an operator can punch it in?	Yes No
Is the drawing size hand written on the cards?	Yes No SOME=%
10- Does the punched information include the drawing # or whatever will become the file name of the scanned image?	Yes No SOME=%
11- Is the document/drawing # (or whatever will become the file name) 8 or fewer characters?	Yes No SOME=%
Is the the document / drawing # clearly located on each card consistently in the same columns and in the same format?	Yes No SOME=%
12- Are dashes in the drawing #/name? Will they remain?	Yes No SOME=% Yes No SOME=%
13- Does the punched hollerith information contain ALL the information required for indexing?	Yes No SOME=%
If not, is it on the film (drawing)?	YesNo SOME=%
14- Is the physical condition of the cards such that they will pass through a scanner without jamming? Are they bent, folded, etc?	Yes No SOME=%
15- For cards that are already punched, identify maximum number of characters for each field such as the drawing # (usually the file name), the drawing size, the revision number, the project #, the date, etc, etc. Identify the first and last column into which each of these fields is to be punched.
16- Approximate quantity of correctly, consistently punched aperture cards:
17- Approximate quantity of unpunched aperture cards:
18- Can the unpunched cards be punched by CTS or you?
19- If necessary, can the punched cards be additionally punched with additional information by CTS or you?
20- If CTS punches these cards, is the information that will be punched easily found and identifiable on the filmed drawing consistently in the same location, such as the title block?	Yes No
21- If CTS punches these cards, what information is to be punched?
Identify maximum number of characters for each field such as the drawing # (usually the file name), the revision number, the project #, the date, etc.
Identify the first column into which each of these fields is to be punched.

Please Check Over your Information and Then Submit one of two ways: 1. Via Email 2. Print and Fax to CTS@ 301-432-4528 For More Information Use the "Info Request" Button Below or call cts@ (301)663-0080

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